🪺Applications and Groups Tabs
Last updated
Last updated
The Applications and Groups tabs in the User 360 profile can show you a user's static entitlement data, providing a better understanding of what a user has access to, and how they have access to it.
The Applications and Groups tab are the fifth and sixth tabs, respectively, of the User 360. Below we'll dive into the specific data and functionality for each tab.
On the Applications tab, you will see a table of the applications assigned to a given user, as well as a few visualizations related to the user's application usage.
The section below details the fields that appear in the Applications table, as well as the definition of each field:
| Element | Definition |
|---|---|
Name | The application name and application user ID a ssociated with the application for the user If an application is on your Sensitive Applications list, there will be a 'Sensitive Applications' tag next to the application name |
Source | The identity source associated with the application assignment |
Status | Only available for Okta The Okta application status |
Assignments | The group membership that allows a user to have access to a particular application. Users can gain access to an application without a group (blank or 'directly assigned application') or via more than one group, where you'd see multiple group names in this column |
Owners | Only available for Entra The individual listed as the application's owner in Entra |
Usage Count | The number of times a user has used a particular application By default, the table is sorted on usage count in descending order (most frequently used to least frequently) |
Last Access (UTC) | The last date and time the user accessed an application |
Result | The result associated with the user's last access attempt for an application |
The Applications table offers multiple high level features that are similar to what can be found elsewhere in the platform. Click through the tabs below to learn more about how to utilize each feature.
View Activity
Click the 3 dot button to the right of the last column, to find the View Activity action. This will take you to the user's Activity tab, pre-filtered on the application name, so that you can see all of a given user's activity/events for a particular application.
The Applications tab has 3 widgets that display data about a user's application assignment and usage trends.
Applications usage - Total number of applications assigned to the user, broken down by used applications and unused applications
Hovering over a segment of the pie chart will display a tool tip with the application count
Applications usage over time - A given user's total application usage count per day, color coded by application
Hovering over a segment of a given bar will display a tool tip with the date, application name and usage count. By default the view is set for 30 days, but this can be adjusted to see a wider or smaller window of time using the + and - buttons in the top right corner of the widget
Median apps per user - Compares the median number of applications a particular user has assigned to them versus all users in the organization, other users in their department and other users reporting to the same manager (if department and manager data is available for the given user)
Hovering over a bar will display the median application count per user for each category
To export any of the visualizations, click on the 3 line button in the top right corner of the desired widget. Downloading as a SVG or PNG will export an image, whereas downloading as a CSV will export the raw data for you in CSV format.
Similar to the Applications tab, the Groups tab also shows you static entitlement data related to a given user's group assignments.
If there have not been recent changes to a user's groups, the changelog widget to the left of the Groups table will not be visible.
The section below details the fields that appear in the Groups table, as well as the definition of each field:
| Element | Definition |
|---|---|
Name | The name of a particular group the given user is part of. If available from the source, it will also display a description of the group and the date the user was added to this group Clicking on a group name will take you to the Users page, pre-filtered on the group name to show you other users that are part of a particular group Hover over the group name or description to see a tooltip with the full details |
Type | A given user's role type or group type for a specific group within the identity source
Note: Certain role (ex: |
Source | The identity source associated with the group |
Added By | The email address of the user who added a given user to the group |
Applications | The number of applications members of the group have access to |
Users | The total number of users assigned to the group |
The Groups table offers multiple high level features that are similar to what can be found elsewhere in the platform. Click through the tabs below to learn more about how to utilize each feature.
Use the search bar above the Groups table to search based on various fields such as group name, description or associated application names. When searching, you do not need to provide an exact value. Typing a piece of the word will return results.
You can also add a value from the Type or Source column as a search parameter by clicking the value in the table (ex: Role or Okta).
If you have searched on a particular parameter, the search criteria is retained as you navigate between different tabs within the platform.
To clear the search bar click the X on the right most side of the search bar.
The Groups tab has 2 widgets that display data about a user's group assignments and group changes.
Group changes over time - A given user's total number of group changes per day, color coded by change type (added or removed)
Hovering over a segment of a given bar will display a tool tip with the date, change type, and event count. By default the view is set for 30 days, but this can be adjusted to see a wider or smaller window of time using the + and - buttons in the top right corner of the widget
Median Groups per user - Compares the median number of groups a particular user is assigned to them versus all users in the organization, other users in their department and other users reporting to the same manager (if department and manager data is available for the given user)
Hovering over a bar will display the median number of groups per user for each category
To export any of the visualizations, click on the 3 line button in the top right corner of the desired widget. Downloading as a SVG or PNG will export an image, whereas downloading as a CSV will export the raw data for you in CSV format.
