Oort Knowledge Base
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  • ☑️Understanding Check failures
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    • 📖Cisco Identity Insights
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      • Identity Threat Detection Insights
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  • ⚙️Tenant Settings
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  • How-to Guides
    • 🔐Accessing and Securing your Cisco Identity Intelligence Tenant
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  • Best Practices
    • 🛣️What’s Next? How to use Identity Intelligence effectively
    • 📚Identity Security Reading List
    • ✍️KPIs for
 IAM Teams
  • Blogs
    • 0ktapus for humans
    • Oort Releases GitHub Integration To Extend Identity Threat Detection
    • Oort Recognized Twice as a Sample Vendor in Gartner® 2023 Hype Cycle Reports™
    • Oort's Response Capabilities: Remediate Compromised Accounts with Just One Click
    • Oort Unveils Dashboard, Providing A Single Pane of Glass for Identities
    • Oort’s New Identity Security Dashboard
    • Oort Unveils Identity Technology Ecosystem, Bringing Identity Data out of Orbit and Into View
    • Oort: Your Security Layer On Top Of Okta
    • Populating the Unpopulated: Challenges of Building a Comprehensive User Inventory
    • Protecting IT Help Desk Teams Against Cyber Attacks
    • Protecting Salesforce Accounts from Takeovers and Ungoverned Access
    • Restrict Guest Access Permissions: Best Practices and Challenges
    • Seizing the Communication Opportunity: Aligning Perspectives in Identity Security
    • Session Hijacking in a Post-Genesis World
    • SIEM vs. Security Data Lake: Why it's Time to Rethink Your Security Program
    • Speaking the Same Language for Identity Security: Identify, Protect, Detect, Respond
    • State of Identity Security research reveals 40% of accounts use weak or no form of multi-factor authentication to protect identities
    • Strengthening Identity Controls: Mapping to CIS CSC and NIST CSF Security Frameworks
    • Strengthening Identity Security with Single Sign-On (SSO) Systems
    • Succeeding with Proper Detection for Identity Security: A Comprehensive Approach
    • Taking a Data-Driven Approach to Identity Security
    • The Concerning Prevalence of Weak Second Factors
    • The Crucial Role of an Identity Security Leader
    • Why I am Joining Oort
    • The Quest for a Passwordless World
    • Understanding Azure Active Directory (Azure AD)
    • Understanding the Implications of New SEC Rules on Cyber Incident Disclosure
    • Unlocking the Power of Zero Trust: The Crucial Role of Identity and Oort's Identity Security Platform
    • Respond Even Quicker to Identity Threats
    • What to Look Out For at Gartner IAM
    • 7 Critical Requirements for Securing Third-Party and Vendor Access
    • Best Practices for Efficiently Responding to Identity Threats
    • Announcing our Identity Technology Partner Ecosystem
    • Catching waves and building clouds
    • Cisco Announces Intent to Acquire Oort
    • CISO Perspectives: Eric Richard, HubSpot
    • Defining Roles & Responsibilities for an Identity Security Program
    • Detecting Session Hijacking
    • 8 Things to Look for in an ITDR Solution
    • Enhancing Identity Threat Detection: Introducing Oort’s New GitHub Integration
    • Founder Perspective: Matt Caulfield On Why He Started Oort
    • Founder Perspective: Vision To Reality
    • Four Reasons Why Traditional SIEMs Fall Short For Identity Security Programs
    • How Oort Partners with Duo for Unbeatable Secure Access
    • Governance, Risk, and Compliance
    • How to Find Inactive Users
    • Identity and Access Management and Oort Explained
    • 5 Identity Security Questions Every IAM Leader Needs to Answer
    • Identity security is bigger than just ITDR
    • Identity is the apex threat vector, so why is identity security still a mess?
    • Identity Threat Detection
    • Identity Threat Detection and Response: what you need to know
    • Identiverse 2023: What I'm Looking Forward to & What Not to Miss
    • Interview with Oort: Best Practices for Managing & Protecting Service Accounts
    • Interview with Alex “Sasha” Zaslavsky (Oort Data Science Lead)
    • Interview with Andy Winiarski (Head of Solutions Engineering)
    • Interview with Nicolas Dard (Oort’s VP of Product Management)
    • Introducing our Latest Integration to Protect Identities in AWS
    • Introducing The 2023 State of Identity Security Report
    • Maintaining a Strong Identity Security Posture: Why IAM Hygiene Matters
    • Managing Machine Identities: A Comprehensive Guide
    • Managing Risk In Shipwreck Diving and Security
    • Monitoring MFA Usage and Adoption: Strengthening Your Security Strategy
    • Okta Breach: Why Attackers Target GitHub, and What You Can Do to Secure It
    • Okta Security
    • Oort and Polarity Combine to Provide Instant Context on Identities
    • Oort + Polarity: Instant Identity Context to Power Investigations and Response
    • Oort Announces $15M in Seed and Series A Funding Round
    • Oort Stacks Go-to-Market Leadership Team Following Series A Investment
    • Oort Extends Identity Threat Detection with New AWS Integration
    • Announcing General Availability of the Oort Identity Analytics & Automation Platform
    • Oort Joins Forces with Microsoft Intelligent Security Association to Bring Visibility into Unmanaged Devices
    • Oort Joins the Microsoft Intelligent Security Association (MISA)
    • Building an Effective Identity Security Program: A Comprehensive Handbook
    • Oort Launches Identity Security Platform in Auth0 Marketplace
    • Oort Launches Identity Security Platform in AWS Marketplace
    • Oort Launches One-Click Remediation Actions for Streamlined Identity Security Response
    • Oort Origins and Our Vision for Identity Security
  • Release Notes
    • Week 22, 2024
    • Week 21, 2024
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    • 2023
      • Week 49, 2023
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    • 2022
      • Week 51, 2022
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On this page
  • Put a Policy in Place
  • Manage Attribution
  • Review and Delete
  • Set Up Multi-Factor Authentication
  • How Oort Helps
  • Easily remediate inactive guest accounts
  • Don’t stick your head in the sand
  1. Blogs

Restrict Guest Access Permissions: Best Practices and Challenges

Guest accounts in Azure AD are identities belonging to external users invited to collaborate with the organization. Inviting guest accounts into your organization can be as simple as sending a link to a document or messaging an external email address on Teams.

While guest accounts are essential for collaboration and access management in Office 365, they are also a central risk for data loss and leaks. For example, a common practice for employees expecting to be terminated is to share information with private Gmail or Microsoft cloud accounts.

While policies can be set in place, no industry standard or guidelines for managing guest accounts exists.

Put a Policy in Place

Like everything else, start with the right level of policy that might be governed by the regulation of your industry. Before implementing a highly restrictive policy, be aware that people will find other ways to share content. These “creative” methods might not be as easy to regulate as guest accounts. Instead, start with putting a process in place for how an invite process works, who can be invited, for how long, and to what types of content. Set an expiration time for invites and link them to your current access review process. This ensures that guest accounts are only used for as long as needed and not left open indefinitely.

Manage Attribution

It's essential to keep a clear link to who invited the user and set the policy to include personal invites and what happens when the person who invited them leaves. This helps to ensure that guest accounts are only used by people who have a legitimate reason to access them. In addition, it's important to have a bi-directional view of who a user invited and who owns the invite. This ensures that a person inside the organization is responsible for those actions.

Review and Delete

Regular deletion of guest accounts is crucial to reduce data loss and leaks. Organizations should regularly review their guest accounts and delete those that are no longer needed. In addition, unaccepted invites or those in a limbo state should be deleted after one week. This helps to ensure that guest accounts are not left open and available to anyone who may have access to the link.

Set Up Multi-Factor Authentication

Setting up multi-factor authentication (MFA) for guest accounts ensures that the right person is accessing the right information and reduces the risk of identity theft. However, linking guest account MFA to the data accessed is important. You don't want external users accessing data that is internally regulated and governed via MFA. As a result, guest accounts should be granted access only to the data they need, and MFA should be enabled for that data.

Organizations should limit the permissions of guest users to reduce the risk of unauthorized access to company data. Non-privileged users should not be allowed to register third-party applications. The "Restrict user ability to access groups features in the Access Panel" setting should be enabled to limit user access to AAD group features.

How Oort Helps

The Oort Identity Security platform helps security teams manage their guest accounts in Azure AD. It provides a simple understanding of the identity population, including inactive and active guest accounts. It also alerts organizations on inactivity, allowing them to regularly remove inactive accounts.

With Oort, organizations can create advanced filters to look for additional risks associated with guest accounts. For example:

  1. How many guest accounts have no MFA?

  2. How many guest accounts have no MFA AND have logged in from a new country?

These advanced filters make it easy to quickly see the risks posed by guest accounts

Easily remediate inactive guest accounts

Inactive guest accounts present a huge opportunity for attackers. If they take over these accounts, detecting or monitoring their activity becomes extremely hard. Therefore, why not delete inactive guest accounts once you have identified them? If the guest needs access once more, they can request it.

If this sounds appealing, you can benefit from Oort’s ability to delete the user in Azure AD with one button click. We’ve recently added this to our suite of remediation actions available within the User 360 profile.

Don’t stick your head in the sand

Managing guest access can be hard, especially with no agreed standard. However, by creating a policy, understanding your identity population, and checking for weaknesses, you can help mitigate their risks.

Curious to learn more about how Oort helps? Schedule a demo!

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